About QuickBooks Online & Desktop | Important Tips

Quickbooks Online and Desktop is an accounting software package developed by Intuit Inc.All types of businesses are supported by Quickbooks, includ

About QuickBooks Online & Desktop | Important Tip

Quickbooks Online and Desktop is an accounting software package developed by Intuit Inc. QuickBooks is a flagship product of Intuit, introduced in 1983, founded by two persons Scott Cook and Tom Proulx. Its headquarters are located in Mountain View, California, USA, and it has regional offices located in different locations in different countries.

Today, QuickBooks is a leading global brand in business and financial software for small and medium businesses. Using this software, small and medium businesses can run their business by purchasing specific packages. An accountant can also help their client's businesses virtually from anywhere by obtaining permission from the client. QuickBooks is available in two versions – QuickBooks Online (QBO) and QuickBooks Desktop (QBD).

This article provides an overview of QuickBooks Online and Desktop, their key features, and the differences between the two versions. 

Overview of QuickBooks Online:

QuickBooks Online is a cloud-based accounting software package that can be accessed from anywhere and on any accessible device. It offers a range of features that make it an ideal solution for small and medium-sized businesses. QuickBooks Online helps businesses manage their accounts, track invoices, pay bills, and generate reports easily. It also offers features like bank reconciliation, sales tax calculation and management, time tracking, and more. Businesses can manage their finances efficiently and effectively with all these features available.  

About QuickBooks Online & Desktop | Important Tips

All types of businesses are supported by Quickbooks, including Restaurants, Construction, Retail, Nonprofit, Legal, Professional Services, Manufacturing & Wholesale. 

Advantages of QuickBooks Online:

  • Accessibility: QuickBooks Online is accessible from anywhere with an internet connection, allowing remote work and business management to take place accurately.
  • Automation: Automate tasks such as invoicing, payments, and reporting, saving time and reducing the risk of manual errors.
  • Integration: QuickBooks Online integrates with a variety of third-party apps, allowing businesses to streamline their workflows.
  • Real-time data access: Multiple users can access the same data simultaneously, providing real-time information and reducing the risk of data loss.
  • Security: QuickBooks Online uses secure servers to protect sensitive financial information, and regularly backs up data to prevent loss.
  • Mobile app: The QuickBooks Online mobile app allows businesses to manage their finances from their smartphones or tablets.

Key Features of QuickBooks Online :

  • Automated Invoicing: Automatically creates and sends invoices, recurring invoices, and reminders.
  • Bank & Credit Card Reconciliation: Connects to bank and credit card accounts, and matches transactions with invoices and bills to ensure accuracy.
  • Expense Tracking: Records and categorizes business expenses, making it easy to track expenses and prepare tax returns.
  • Financial Reporting: Generate financial statements, including balance sheets, income statements, and cash flow statements.
  • Payroll Management: Automates payroll processing and calculates payroll taxes, making it easy to pay employees and file taxes.
  • Time Tracking: Allows employees to track their time on specific projects and tasks, and integrates with invoicing.
  • Multi-Currency Support: Supports transactions in multiple currencies, making it easier for businesses that operate globally.
  • Mobile App Offers a mobile app for Android and iOS devices, making it easy to manage finances on the go.

QuickBooks Online Pricing

Each version of QuickBooks Online offers different features, like invoicing and payroll support, to help small business owners run their businesses more effectively. The pricing of each subscription level is designed to meet the business nature requirements at different growth stages. Pricing varies for each product; updated pricing can be reviewed online. All plans include -Free mobile apps, QuickBooks support, and App integration.

QuickBooks Online Price

Different Plan 

QuickBooks Self-Employed:

Designed specifically for independent contractors and freelancers who file a Schedule C form with their 1040 at year-end. In Self-Employed, securely import transactions from your bank accounts and credit cards and easily separate business and personal transactions, categorizing business transactions into Schedule C tax categories as you proceed. QuickBooks will estimate quarterly tax payments and help you avoid late fees.QuickBooks 

Simple Start :

QuickBooks Simple Start is designed to support sole proprietors, LLCs, partnerships, and other types of small businesses. This is because you can configure the chart of accounts with up to 250 accounts to meet your business requirements. However, it is the most appropriate fit for solo entrepreneurs and small business owners with basic accounting needs.

Essentials :

Essentials has all of the features included in Simple Start, with extra functionality for businesses with more needs. Essentials is not a suitable fit for those who need to buy, sell, and track inventory. They also need to create purchase orders, mark expenses billable, track projects for job costing, or create budgets. If these needs apply to your business, consider subscribing to Plus.

Plus :

QBO Plus has all the features included in Simple Start and Essentials, plus more functionality for small businesses with more complex needs. It’s the most popular subscription level.
Plus is not a suitable fit for businesses with more than 250 active accounts, more than 40 classes and locations, and the need to manage more than five users. If these needs apply to your business, consider subscribing to Advanced.

Advanced :

Advanced is the newest subscription level in the QuickBooks package. It includes the features in Simple Start, Essentials, and Plus, with additional features for a growing business approaching mid-market size. Using this package, you can set up a chart of accounts with an unlimited number of accounts to suit your business needs.

Check the Update price and feature from QuickBooks.

Overview of QuickBooks Desktop :

QuickBooks Desktop is locally installed accounting software that is designed for use on a single desktop PC computer. It offers advanced features and functionalities that are ideal for businesses that need more robust accounting tools.

QuickBooks Desktop is a suitable package for large businesses that need detailed reports, tracking of inventory and sales, and easily customizable invoices. It also allows users to access their data from anywhere with an internet connection, with cloud support making it easier for multiple users to collaborate on projects.

About QuickBooks Online & Desktop | Important Tips

All types of businesses are supported by Quickbooks, including Restaurants, Construction, Retail, Nonprofit, Legal, Professional Services, Manufacturing & Wholesale. 

Advantages of QuickBooks Desktop:

  • Customization: QuickBooks Desktop allows for the customization of invoices, estimates, and other forms, making it easier to personalize your business' financial documents.
  • Advanced Reporting: It has a wide range of reports that can be easily generated, including balance sheets, profit-loss statements, and cash flow statements.
  • Integration: QuickBooks Desktop integrates with various third-party apps, including payroll and time-tracking services, allowing for seamless data transfer between systems.
  • Accessibility: QuickBooks Desktop can be accessed from any computer with the software installed, making it easy for multiple users to collaborate on financial management with different business management.
  • Data Security: QuickBooks Desktop provides robust security features, such as password protection and backup options, to ensure the safety of financial data.
  • Support: Intuit QuickBooks Desktop offers a wide range of support options, including live chat, email, and phone support, to assist users.

Key Features of QuickBooks Desktop :

Accounting and Bookkeeping: QuickBooks Desktop supports tools for managing accounts payable and receivable, creating invoices and purchase orders, tracking sales and expenses, Reporting and Analysis, Inventory Management, Payroll Management, Job Costing, Tax Preparation, Accessibility, Integration, Cloud-base support with charge. One package many businesses manage. Desktop enterprises have extra features to manage the business professionally.
See more feature options about QBD Enterprise.

QuickBooks Desktop Product :

QBD has a different plan and package to support different businesses.

QuickBooks Desktop Premier Plus for Basic Bookkeeping Manage  Check Price

QuickBooks Desktop Enterprise for the Most customizable  Check Price

QuickBooks Desktop Enterprise includes different package-Gold, Platinum, Diamond 

QuickBooks Desktop Price

Basic Differ Between QuickBooks Online and Desktop :

Both packages are important on the basis of business nature and features, but there are some differences in the practical issue.

Accessibility: QuickBooks Online can be accessed from any device with an internet connection. However, QuickBooks Desktop can only be accessed from the computer it is installed on or users must pay extra to use the cloud option.

Reporting: QuickBooks Online has more limited reporting options compared to QuickBooks Desktop.

Cost: QuickBooks Online is subscription-based, with a monthly or annual fee, while QuickBooks Desktop is a one-time purchase.

Customization: QuickBooks Desktop allows for more customization of forms and reports, while QuickBooks Online has limited customization options.

Data Storage: QuickBooks Online stores data in the cloud, while QuickBooks Desktop stores data locally on the computer or users can pay extra to use the cloud option.

Helpful Link To Know More About Both Versions :

About Intuit 

Worldwide Office Locations 

Business industry in Quickbooks

Security Information - Intuit QuickBooks


Quickbooks Online Global Features, Feature How Can Help

Pricing and subscription levels for QuickBooks Online

Quickbooks Online compares plans

QuickBooks Apps - Online

Change Country Selection In Online Version

QuickBooks Online Live Bookkeeping

QuickBooks Migration Online to Desktop

How do I migrate from Online to Desktop

How many companies are in a single subscription? Online


QuickBooks Online VS Desktop Feature Comparison

Cloud accounting

Quickbooks Integration - Run your business with third-party software

QuickBooks Tax, VAT, GST- Link 1, Link 2

Upgrade Or Downgrade Online

QuickBooks Proadvisor Programme


QuickBooks Desktop Price & Features Basic, Enterprise

QuickBooks Migration Desktop to Online

How many companies in a single subscription Desktop

QuickBooks Apps - Desktop

QuickBooks Desktop Live Chat

QuickBooks Reseller For Desktop & Online solution provider


Frequently Asked Questions – FAQs

Q: What are QuickBooks Online and QuickBooks Desktop?

QuickBooks Online and QuickBooks Desktop are accounting software developed by Intuit, which helps to small businesses with financial management, bookkeeping, invoicing, budgeting, tax preparation, payroll management, and more.

Q: How does QuickBooks Online differ from QuickBooks Desktop?

QuickBooks Online is a cloud-based solution while QuickBooks Desktop is a desktop software. QuickBooks Online offers more flexibility and accessibility, but QuickBooks Desktop provides more advanced features and customization options.

Q: How can I get started with QuickBooks?

You can get started with QuickBooks by signing up for an account, downloading the software, and following the user guide to set up your business information and start using the software.

Q: Can QuickBooks help with tax preparation?

Yes, QuickBooks can help with tax preparation by tracking your income and expenses and generating reports to use when preparing your taxes.

Q: What are the essential tips for using QuickBooks?

Some essential tips for using QuickBooks include regular data backup, proper categorization of transactions, tracking expenses, and staying on top of invoicing and payments.

Conclusion :

QuickBooks Online and QuickBooks Desktop are powerful accounting software packages for small and medium-sized businesses. QuickBooks Online offers the flexibility to access your financial information from anywhere with an internet connection. At the same time, QuickBooks Desktop is installed on your computer and is ideal for those who prefer a more traditional approach to accounting. 

It's important to consider your specific needs and budget when choosing between the two. Regardless of which option you choose, 
Additionally, it's essential to regularly back up your data, stay on top of updates, and seek help from a certified QuickBooks ProAdvisor if needed to ensure optimal use of the software.

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HrTech-TutorialsPoint: About QuickBooks Online & Desktop | Important Tips
About QuickBooks Online & Desktop | Important Tips
Quickbooks Online and Desktop is an accounting software package developed by Intuit Inc.All types of businesses are supported by Quickbooks, includ
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